Welcome Crew 2021

Become part of Welcome Crew 2021

Volunteers wanted from Saturday 18 September to Sunday 26 September.

Welcome Crew is our amazing team of volunteers who support new and existing students throughout the Welcome Week - an entire week dedicated to activities and events meant to give students a glance into what their uni life could look like this year!

Our priority remains to keep students and volunteers safe, so while this year Welcome Week may have fewer handshakes, hugs, and smaller gatherings, you bet it will be just as much fun as always!

We are working on an exciting program of both virtual and in-person activities that you may choose to engage with as a volunteer and depending on the type of activity, your role may differ slightly, but essentially as a Welcome Crew volunteer, you will need to be a friendly face, help students break the ice and make sure everyone feels happy and comfortable throughout the activities. You will help us with a wide range of activities and events for new and returning students such as virtual socials, societies’ taster sessions, vibrant get-togethers, and city-wide events.

This year, we want you to have even more opportunities to lead and influence - we would love you to support not just the delivery, but also the planning of Welcome Week, and help us make sure the programme looks as appealing as possible!

You will also have the option to work with fellow volunteers to plan and deliver an event A to Z – YOUR event will feature in the Welcome Week programme. Training on this will be provided and we will support you at every stage, but we really want YOU to orchestrate it.

Who can apply?

Any returning student at the University (level 2, 3, 4 and postgraduate) who are able to help between Saturday the 18th of September and Sunday 26h of September can apply for this opportunity.

Both online and in-person volunteering opportunities will be available as part of the Welcome Crew role.

Virtual volunteering: Students from both campuses (Sunderland and London) can volunteer to support our online activities.

In-person volunteering: For the in-person events, volunteers will need to be available in Sunderland.

How can I apply?

If you haven’t already, register and complete your volunteering profile online by following this link.

To then apply for the Welcome Crew volunteering opportunity, follow this link.

If you get stuck and need some help doing this, get in touch via and I (Bianca) will help you with any questions or queries you may have J

The deadline to submit your application is 10am on Monday, the 19th of April 2021. We’ll let you know if your application has been successful or not by Friday 23rd of April 2021.

Key dates

To be considered as a Welcome Wek Crew Volunteer, you will need to be available for:

  • a compulsory online training session (week commencing the 26th of April, exact date, and times to be confirmed)
  • at least one shift (online or in-person) between Saturday 18th and Sunday 26th of September 2021.

Why should I get involved?

  • Develop your confidence and skills

-Communication, listening, leadership, public speaking, teamwork, problem solving, networking and time management are just some of the skills you will be developing as a Welcome Crew Volunteer

  • Get some hands-on experience

-As a volunteer, you will have the chance to plan, develop and deliver an engaging event together with fellow volunteers – this will feature in the Welcome Crew programme of activities

  • Be ahead of the game

-By engaging with some of our virtual events, you will have the chance to work on a new interactive platform and develop your IT skills

  • Get social

-Meet (online or in-person) new people and make new friends

  • Make an impact

-Help others in a way that can make a lasting difference

  • Training and support

-Full training, support and guidance are provided - you will also have the chance to opt in for additional trainings (e.g. on wellbeing and creating inclusive events)

  • Become part of the SU family

-Gain insights into the Students’ Union

  • Being part of a celebratory event

-Your SU’s way of saying thank you for your amazing work: a celebratory event, with spotlight on our fantastic Welcome Crew

  • Do it for the freebies

-Free branded T-shirt? Who can say no to that??!

Not to give it all away, but we may also have other surprises up our sleeve for you 😉


Reward and Recognition

As a volunteer, you will be able to record your experiences and skills gained, receive an invite to SU Loves You Awards and have your volunteering acknowledged on your HEAR (Higher Education Achievement Report). You can also include it when applying for the SuPA Award and have a fantastic experience to talk about at job interviews.

If you too like to be in step with the time and use LinkedIn to connect with others, we will help you back up your skills and talents by endorsing you.

What’s new: This September we are launching our new, exciting volunteers’ recognition scheme: YourRewards, which you can also take part in. You record the skills and time you put into volunteering with the Students’ Union and receive well-deserved rewards. More on this to come.  

What we’re looking for?

Are you the kind of person who likes giving a helping hand? Do you love uplifting and encouraging people? Are you good at breaking those awkward silences and making new friends? Then you are the person we are looking for!!

Desirable skills: communication, confidence, problem solving, teamwork and time management. This set of skills is meant to help you consider if this role is right for you.

Key responsibilities and activities

-provide a friendly and knowledgeable presence to students during events

-share your experiences and provide top tips and info about student life

-promote the program of activities and encourage students to take part in the activities planned throughout the week

-help student make the most of each activity by actively engaging with the content and other participants – for some, this may a bit more intimidating to do online and it may be particularly more difficult for shy students. Try to help all students feel happy and comfortable

-promote the services and opportunities provided by YourSU, including volunteering opportunities and upcoming events throughout the term

-it’s up to you how much or little time you want to invest into the role, but one thing is certain: if you are the type to stand out of the crowd and want to make the most out of each opportunity, this role is for you. We give all Welcome Crew volunteers the chance to take part in organisation-broad planning meetings and contribute to the planning of events. Volunteers will also be offered support and resources to plan and deliver their own, fully student-led event. These are just a few examples of optional responsibilities volunteers can take on - it’s up to each volunteer to take the next step and get as involved as they want.

How can I find out more?

We know this page may not cover all your questions, so why don’t you join one of our online drop-ins to chat through any queries you may have and find out whether this role is for you! You can find a full list of our drop-ins and joining details for each of them here. You can also email any questions you may have to